Knowing how to write goodbye email after resignation is super important for leaving a job on good terms. It’s your last chance to make a positive impression and maintain those connections you’ve built. This email is more than just a formality; it’s about showing respect, leaving a lasting positive impact, and setting the stage for future opportunities.
Key Components of a Farewell Email
Crafting a great goodbye email isn’t rocket science, but it does require some thought. Here’s a breakdown of what you should include:
First, start with a clear and concise subject line like “Resignation - [Your Name]”. This helps the recipient immediately understand the email’s purpose. Next, make sure you address the email to the right people, typically your manager, HR, and any key colleagues you’ve worked closely with.
Then comes the body of the email. Begin by restating your resignation and your last day of employment. Following this, express your gratitude for the opportunity and experiences you’ve gained. You could mention specific projects or people you enjoyed working with. Here’s where you can add a touch of personalization. Don’t forget to offer assistance with the transition process. Finally, end with a professional closing, like “Sincerely” or “Best regards,” and your name. This email is a reflection of your professionalism, so it’s important to keep it concise and positive. Here are some more aspects to consider:
- Keep it brief and easy to read.
- Proofread carefully for any typos or grammatical errors.
- Avoid any negative comments about your employer or colleagues.
Consider including these items as well:
- Express your appreciation
- Offer to help with the transition
- Provide your contact information (optional)
Here’s a simple table of do’s and don’ts:
| Do | Don’t |
|---|---|
| Be positive and thankful | Complain or be negative |
| Offer assistance with the transition | Burn bridges |
| Keep it professional | Share too much personal information |
Email Example: Leaving for a New Job
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day].
I want to express my sincere gratitude for the opportunity to have worked at [Company Name] for the past [Number] years/months. I have truly valued my time here and appreciate the experiences and opportunities I’ve been given. I’ve learned so much and grown both personally and professionally.
I’m happy to assist in the transition process in any way I can to ensure a smooth handover of my responsibilities. Please let me know how I can help.
I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Email Example: Leaving for Further Education
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day]. I will be pursuing further education.
Thank you for the opportunities and experiences I’ve gained during my time here. I particularly enjoyed working on [mention a specific project or task]. I appreciate the support and guidance I’ve received from you and the team.
I’m committed to ensuring a seamless transition. I’m happy to help train my replacement and complete any pending tasks before I leave.
I wish you and the company all the best.
Best regards,
[Your Name]
Email Example: Leaving Due to Relocation
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day]. This decision is due to my relocation to [New Location].
I am grateful for the opportunity to have worked at [Company Name]. I have enjoyed my time here and will cherish the experiences I’ve had. I’ve learned so much from the team, especially regarding [mention something specific].
I am available to help with the transition process. I’m happy to document my ongoing projects and train a replacement. Please let me know how I can be of assistance.
I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Email Example: Leaving for Personal Reasons
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day]. This decision is due to personal reasons.
Thank you for the opportunity to work at [Company Name]. I have valued my time here and appreciate the experiences and relationships I’ve built. I especially appreciate [mention something positive, like a specific team or project].
I am committed to ensuring a smooth transition during my departure. I’m happy to help with any necessary handover tasks. Please let me know how I can support the team.
I wish you and the company all the best.
Best regards,
[Your Name]
Email Example: Simple and Concise Goodbye
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day].
I appreciate the opportunity to have worked at [Company Name]. I wish you and the company all the best.
Sincerely,
[Your Name]
Email Example: Including Contact Information
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
I want to express my gratitude for the opportunity to work at [Company Name] and the experiences I’ve gained. I particularly appreciate [mention something specific you enjoyed].
I am happy to assist with the transition of my responsibilities. Please let me know how I can help. You can reach me at [Personal Email Address] or [Phone Number] after my departure if needed.
I wish you and the company all the best.
Best regards,
[Your Name]
Leaving a job is a significant life event, and sending a well-crafted goodbye email is an essential part of the process. By following these guidelines and using the examples, you can ensure you leave on a positive note, maintain professional relationships, and set yourself up for future success. Good luck with your next adventure!