When you’re navigating the professional world, whether it’s for a job, an internship, or even just a project, communication is key. Sometimes, you need to follow up on something – maybe you haven’t heard back after an interview, or you want to check in on a proposal. That’s where a continuation email comes in. This guide is all about How To Write A Continuation Email effectively, so you can get the response you need.
Crafting a Great Continuation Email
Writing a continuation email isn’t just about sending another message. It’s about being strategic and making sure your email stands out. Here’s how:
- Keep it concise and clear: Get straight to the point. Don’t ramble.
- Reference the previous communication: Remind the recipient what you’re following up on.
- Be polite and professional: Use a respectful tone.
The importance is clear: a well-written continuation email shows you’re proactive, organized, and genuinely interested.
Here’s a more detailed breakdown:
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Start with a polite greeting.
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Remind the recipient of your previous communication. For example:
- State the date you sent the original email.
- Briefly mention the subject of the initial email.
- Mention the specific action you’re following up on.
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Express your interest or reiterate your request.
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Keep the email brief and easy to read. Break up long blocks of text with paragraphs.
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End with a thank you and a clear call to action. Include a desired outcome:
- A meeting
- An answer
- Acknowledgement
Following Up After a Job Interview
Subject: Following Up - [Your Name] - [Job Title] Application
Dear [Hiring Manager Name],
I hope this email finds you well.
I’m writing to follow up on my interview for the [Job Title] position on [Date of Interview]. I thoroughly enjoyed learning more about the role and the team.
I am very enthusiastic about the opportunity and confident I can contribute to [Company Name]’s goals. Please let me know if you require any further information from my end.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Checking on an Application or Resume Submission
Subject: Following Up - [Your Name] - Application for [Job Title]
Dear [Hiring Manager Name or Recruiter Name],
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Submission] through [Platform Used – e.g., Company Website, LinkedIn].
I am very interested in this opportunity and believe my skills and experience align well with the requirements outlined in the job description. I’m eager to learn more about the next steps in the hiring process.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Following Up on a Networking Contact
Subject: Following Up - [Your Name] - Following up after meeting
Dear [Contact Name],
I hope this email finds you well.
I’m writing to follow up on our conversation from [Event/Meeting/Phone Call] on [Date]. It was a pleasure speaking with you and learning more about [Topic Discussed].
As we discussed, I am [Mention your goal/request]. Would you be available for a brief call next week to discuss this further? Please let me know what time works best for you.
Thank you for your time and insights. I look forward to connecting again.
Best regards,
[Your Name]
Following Up on a Project Proposal
Subject: Following Up - Project Proposal - [Your Name/Project Name]
Dear [Client/Recipient Name],
I hope this email finds you well.
I’m following up on the project proposal for [Project Name] that I submitted on [Date of Submission].
I am very excited about the opportunity to work on this project and am happy to answer any questions you may have. Please let me know if you need any additional information or if there’s anything I can do to help move the project forward.
Thank you for your time and consideration. I look forward to the possibility of working with you.
Sincerely,
[Your Name]
Following Up on an Internship or Volunteer Application
Subject: Following Up - [Your Name] - Internship Application
Dear [Hiring Manager Name or Contact Person],
I hope this email finds you well.
I am writing to follow up on my application for the [Internship/Volunteer] position at [Company/Organization], which I submitted on [Date of Submission].
I am very interested in this opportunity and believe my skills and experience would be a great asset to your team. I am available for an interview at your earliest convenience. Please let me know what the next steps are.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Following Up on a Payment or Invoice
Subject: Following Up - Invoice [Invoice Number] - [Your Name/Company Name]
Dear [Client/Recipient Name],
I hope this email finds you well.
I am writing to follow up on invoice number [Invoice Number], which was sent on [Date of Invoice]. The payment due date was [Due Date].
Could you please let me know if you have any questions or if the payment has been processed? If not, could you please advise when I can expect the payment to be made?
Thank you for your business. I appreciate your prompt attention to this matter.
Sincerely,
[Your Name/Company Name]
By following these steps and using the examples above as a starting point, you’ll be well-equipped to write effective continuation emails that get results. Remember, a polite and professional approach, combined with clear communication, is key to success in any professional setting.