So, you’re ready to apply for a job? Awesome! One of the first steps is usually sending your resume via email. Learning How To Email Resume For Job Application Sample is super important to get your application noticed. This guide will walk you through the process, covering everything from writing a compelling subject line to crafting a professional email body, and even providing example emails for different situations. Let’s get started!
Formatting Your Resume and Cover Letter
Before you even think about hitting “send,” you need to make sure your resume and cover letter are in tip-top shape. This isn’t just about what you write; it’s also about how it looks.
- File Format: Always save your resume and cover letter as a PDF. PDFs are readable on almost every device, and they keep your formatting intact. Word documents (DOCX) can sometimes shift the layout depending on the version of Word the recipient has.
- File Naming: Use a clear and professional file name. Instead of “resume.docx,” try “FirstName_LastName_Resume.pdf” or “FirstName_LastName_CoverLetter.pdf.” This makes it easy for the hiring manager to identify your documents.
- Proofread, Proofread, Proofread: Seriously, check everything! Typos and grammatical errors make a bad impression. Have a friend or family member read it over too.
Email Examples Related to How To Email Resume For Job Application Sample
Example 1: The Basic Application Email
This is your standard email when you’re responding to a job posting. It’s simple, direct, and gets the job done.
Subject: Application for [Job Title] - [Your Name]
Dear [Hiring Manager name, or “Hiring Team” if you don’t know it],
I am writing to express my interest in the [Job Title] position advertised on [Platform where you saw the job, e.g., your company website, Indeed.com]. I was particularly drawn to [Mention something specific that interested you in the job description].
Please find my resume attached for your review. It highlights my qualifications and experience, including [mention 1-2 key skills or experiences that align with the job description].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 2: Emailing a Resume When Referred
If someone referred you, make sure to mention their name! This can give you a leg up.
Subject: Referral - [Your Name] - Application for [Job Title]
Dear [Hiring Manager name, or “Hiring Team” if you don’t know it],
I am writing to apply for the [Job Title] position and was referred by [Referrer’s Name]. [Referrer’s Name] thought my skills and experience would be a good fit for your team.
As you can see from my attached resume, I have experience in [mention relevant experience]. I am particularly interested in [mention something specific about the job or company].
Thank you for considering my application. I look forward to the possibility of discussing my qualifications further.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 3: Following Up on an Application
It’s okay to follow up a week or two after you’ve applied, but don’t be a pest! Keep it brief and polite.
Subject: Following Up - Application for [Job Title] - [Your Name]
Dear [Hiring Manager name, or “Hiring Team” if you don’t know it],
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date].
I am very enthusiastic about this opportunity and eager to learn more. Please let me know if you require any further information from me.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 4: Emailing a Resume to an Unsolicited Job Opportunity
This is for when you are sending a resume to a company that is not actively hiring.
Subject: Application for [Job Title] - [Your Name]
Dear [Hiring Manager name, or “Hiring Team” if you don’t know it],
I am writing to express my interest in potential opportunities at [Company Name]. I am particularly excited about [Mention something specific about the company or its work].
Please find my resume attached for your review. It highlights my qualifications and experience, including [mention 1-2 key skills or experiences that align with the company’s work].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 5: Emailing a Resume for an Internship Application
Internships often require a slightly different tone than a standard job application.
Subject: Internship Application - [Your Name] - [Your Major/Area of Study]
Dear [Hiring Manager name, or “Hiring Team” if you don’t know it],
I am a [Year] at [School Name] pursuing a degree in [Major], and I am writing to express my interest in an internship opportunity at [Company Name]. I am particularly drawn to [Mention something specific about the company or the internship].
My resume, which is attached, provides further details on my skills and experience. I am particularly proficient in [list some specific skills relevant to the internship].
Thank you for your time and consideration. I am eager to learn and contribute to your team.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 6: Applying for a Job You Saw on LinkedIn
If you saw the job on LinkedIn, you could mention that. Maybe even research the person who posted the job and customize a little bit.
Subject: Application for [Job Title] - [Your Name]
Dear [Hiring Manager name, or “Hiring Team” if you don’t know it],
I saw the opening for [Job Title] on LinkedIn and am very excited to apply. Your company’s [mention something about their company you admire] really caught my attention. I have a background in [mention a particular skill or background] and I am very interested in learning more about this opportunity.
Please find my resume attached for your review. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
See how simple that is? Following this format is a great start for your job application.
Here’s a simple table to check your email before you hit send:
| Checklist | Yes/No |
|---|---|
| Subject line clear and professional? | Yes |
| Email body polite and easy to read? | Yes |
| Resume and cover letter attached as PDF? | Yes |
| Contact information correct? | Yes |
| Proofread for errors? | Yes |
Remember, if you don’t get a response, that doesn’t always mean you’re not a good fit. It can be a very competitive job market.
Final Thoughts
Following these steps will help you create professional and effective emails when sending your resume. The key is to be clear, concise, and show that you’ve put in the effort. Good luck with your job search!