Emails are a huge part of how we communicate, whether it’s for school, a job, or just chatting with friends. But sometimes, figuring out how to end an email can be tricky! Do you say “Sincerely?” “Best?” “Thanks?” This guide focuses on the closing part of your email – the “Email Closing Remarks Sample” – and how to choose the right one for the situation. We’ll break down different examples and help you sound professional, friendly, and clear.
Why Email Closings Matter
Knowing how to properly end an email is super important. Think of it like shaking someone’s hand after a conversation. It’s the last thing people see, and it can leave a lasting impression. A good closing:
- Sets the tone of your message.
- Shows respect for the reader.
- Helps you get the response you want.
Choosing the wrong closing can sometimes make you seem rude, unprofessional, or even confusing. Here’s a quick look at some things to consider:
- Your relationship with the recipient: Are you emailing your teacher, a potential employer, or a friend?
- The purpose of your email: Are you asking for information, sending a thank-you note, or making a request?
- The overall tone you want to convey: Do you want to be formal, casual, or something in between?
Email Asking for Information
Subject: Inquiry about Summer Internship
Dear Ms. Johnson,
My name is Alex Smith, and I am a rising junior at Northwood High School. I am very interested in the summer internship program offered by your company, and I would be grateful if you could provide me with more information.
Specifically, I would like to know the application deadline, the required qualifications, and any specific projects that interns usually work on. I am also interested in learning more about the daily responsibilities of an intern.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
Alex Smith
Email Thanking Someone
Subject: Thank You for the Interview
Dear Mr. Davis,
Thank you very much for taking the time to interview me for the marketing assistant position on Tuesday. I enjoyed learning more about the role and the company’s goals. Our conversation further solidified my interest in the position.
I am confident that my skills and experience align with the requirements of the role and that I can contribute to your team’s success. Please let me know if you require any further information from me. I look forward to hearing from you about the next steps in the hiring process.
Best regards,
Jessica Lee
Email Requesting Action
Subject: Review of Project Proposal
Hi Sarah,
I’ve attached the project proposal for your review. Could you please take a look and let me know your thoughts by the end of the week? I’m particularly interested in your feedback on the budget and timeline sections.
If you have any questions or need any clarification, please don’t hesitate to reach out. Your input is greatly appreciated. Thanks!
Best,
John
Email Following Up
Subject: Following up - Application for Software Engineer
Dear Mr. Brown,
I hope this email finds you well. I am writing to follow up on my application for the Software Engineer position that I submitted on October 26, 2024. I am very interested in this opportunity and eager to learn if you have made any decisions regarding the role.
I am confident that my skills and experience align with the requirements outlined in the job description, and I am eager to contribute to your team. Please let me know if you need any further information from my end. Thank you for your time and consideration.
Sincerely,
Emily Chen
Email Offering Congratulations
Subject: Congratulations on your Promotion!
Dear Mr. Williams,
I was so thrilled to hear about your promotion to Senior Project Manager! Congratulations on this well-deserved achievement. I know how hard you’ve been working, and it’s fantastic to see your dedication rewarded.
I wish you all the best in your new role and look forward to seeing the amazing things you accomplish. Please let me know if there’s anything I can do to support you. Best of luck.
Best regards,
Olivia Davis
Email Offering Condolences
Subject: Condolences
Dear Sarah,
I am so sorry to hear about the loss of your mother. My heart goes out to you and your family during this difficult time. I know how close you were to her.
Please accept my deepest condolences. If there is anything at all I can do, even if you just need someone to talk to, don’t hesitate to reach out. Thinking of you and your family.
With deepest sympathy,
David
In conclusion, the way you end an email is super important, so take the time to pick the right words. By using an appropriate “Email Closing Remarks Sample,” you can show respect, get your point across clearly, and make a good impression. Practice these examples and try to tailor them to your own style and the situation, and you’ll be an email pro in no time!